Terms of Engagement



The Terms and Conditions of Service for publishing press information and material with MediaHQ.com, Galzacs.com SingleSend.mediahq.com online services.

  1. Application

MediaHQ.com services are intended for companies and corporate bodies. MediaHQ.com will not enter into agreements with private individuals. (MediaHQ.com, for the purpose of this agreement, includes all subsidiaries and ancillary companies and businesses of MediaHQ.com).

These general conditions set forth the terms and conditions under which press information is administered and published at www.mediahq.com, singlesend.mediahq.com in other media and / or other services that MediaHQ.com own, collaborate with and administer, and are applicable to all agreements entered into with MediaHQ.com.

If you have signed a subscription to “Media HQ Starter”, “Media HQ Direct”, “Media HQ Multi, you have a 12 month contract and may not may terminate the agreement before this time period.

  1. Press Information

For the purpose of these general conditions ”press information” shall include, but not be limited to:

  • press releases and / or other equivalent information,
  • company information that describe the company and its business,
  • information regarding the company’s products and services,
  • addresses and contact information concerning information officers, press contacts, experts etc.
  • press pictures, illustrations etc.,
  • the layout of the information above,
  • blog entries, and
  • moving pictures (video).
  1. Liability for Press Information

The content of MediaHQ.com is created by the users of the web-site.

By contracting with MediaHQ.com you are bound by these general conditions.

You, the user, warrant and undertake unconditionally that press information you publish at MediaHQ.com shall not contain any item that is unlawful or otherwise unfit for publication or will, in any way cause damage to MediaHQ.com and further that such press information shall not infringe the intellectual property rights of any third party or parties.

You further warrant that you own, or have the necessary rights to, any press information that you publish, including pictures and videos.  Your rights must include the right to publish, re-produce, modify or make such other use of the press information at and via MediaHQ.com services, and shall further include the right for MediaHQ.com to disclose and publish press information in accordance with these general condition.

Where you publish press information that includes pictures or video you must first obtain the appropriate prior consent from those individuals or bodies appearing on the pictures/video or any other parties whose consent may be necessary.

MediaHQ.com shall not be responsible for the content or layout of the press information or for any quality problems the publication or the dissemination of the press information may cause.

  1. Administration of Press Information

MediaHQ.com reserves the right to systemise, summarise and publish all or part of any press information that you publish at or via MediaHQ.com services. The press information will become publicly available and accessible for journalist as well as others.

MediaHQ.com shall not be responsible for any premature or late publication of press information or any deletion, blocking or alteration of press information save as may be provided for or implied by the application by Clause 5 immediately following.

  1. Right to delete information and suspend users.

    MediaHQ.com’s right to remove all or any part of your press information at any time and for any reason.  Without prejudice to the generality of the foregoing any user/client who publishes inaccurate, distasteful or illegal content may, at the election of MediaHQ.com have their account shut down.  In the event of such action proving necessary MediaHQ.com. shall re-open such account on terms that it reasonably determines fair.MediaHQ.com. reserves the right to suspend or terminate the user/clients access to the services provided by it at any time and for any reason which deems just and fit.  Further MediaHQ.com shall refer activity which it regards as criminal to the relevant police authorities.
  2. Termination                                                                                                                                                                         MediaHQ.com may terminate any agreements by giving one (1) One month’s  notice. MediaHQ.com may also immediately terminate any agreements if you; (1) become insolvent, bankrupt, or enter into any arrangement with creditors; (2) cancel your payments to MediaHQ.com; (3) have been suspended from the service; or (4) you are in material breach of these general conditions.

In the event of termination, MediaHQ.com shall have the right to delete all or part of your press information. No refunds are given by MediaHQ.com.

  1. Privacy

By accepting these general conditions you give your consent to MediaHQ.com to store the information that you provide when you register yourself as a customer, along with any information that you submit or enter.

MediaHQ.com and all associated websites (Mediahq.com, Galzacs.com, singlesend.mediahq.com) sites uses cookies to store statistics and traffic information concerning your visits at our web-sites. A cookie is a text file that is sent from our web server and stored by your web browser. If you do not wish to accept cookies, you may set your web browser to automatically deny storage of cookies.

MediaHQ.com will not share your personal data. MediaHQ.com will only store your personal data while you are a registered user and will delete the personal data after termination of the agreement.

You have the right, on the anniversary of your agreement with MediaHQ.com to seek and to be supplied with, free of charge, all information regarding personal data concerning you that is retained by MediaHQ.com.  Should you wish to receive such information you should submit a written and signed request to us. If your personal data is incorrect, you may demand that the information is corrected, blocked or deleted.

Revocation of your consent, at any time, in whole or in part can be made under this section.  If such revocation is not confirmed by you in writing, MediaHQ.com will confirm your revocation in writing.

  1. Liability and Limitation of Liability

Use of this site or associated sites (MediaHQ.com, singlesend.mediahq.com or galzacs.com) is at your own risk. You assume full responsibility and risk of loss resulting from your use of information and/or use of files, communications, content, or other material accessed through or obtained by means of this site. Under no circumstances shall MediaHQ.com or related services of MediaHQ.com and its affiliates, be liable for any indirect, punitive, special or consequential damages that are directly or indirectly related to the use of, or the inability to use, the site, subscription services and related content, even if MediaHQ.com, the affiliates, or their providers of such information have been advised of the possibility of such damages. The total liability of MediaHQ.com and the affiliates hereunder is limited to the amount, if any, actually paid by you for access and use of the subscription services. You hereby release MediaHQ.com, or related services of MediaHQ.com, and the affiliates from any and all obligations, liabilities and claims in excess of this limitation.

  1. Internet Security

MediaHQ.com’s services are, like most Internet-based services, potentially vulnerable to various security risks. MediaHQ.com strives to reduce such risks but, when using the services, MediaHQ.com cannot guarantee that you will not be subject to:

  • exposure to offensive or inaccurate material, including contaminated files.
  • spamming, theft of passwords, harassment, forgery, electronic intrusion, manipulations, hacking and other unauthorized or premature disclosure of information and / or material that you published on and via MediaHQ.com.

And MediaHQ.com shall have no liability in respect of such events.

  1. Changes of General Conditions

MediaHQ.com reserves the right to modify these general conditions, as well as the prices of MediaHQ.com’s services, in whole or in part, at any time. Changes in the general conditions shall be effective one month after notice of such change is posted at www.MediaHQ.com, sent to you via e-mail or given by any other agreed procedure.

  1. Payment Terms

As a customer, you undertake to pay the current price of the services, as changed from time to time.

All prices are exclusive of value added tax and other indirect taxes. These will be charged according to current taxes at the time of the invoice.

MediaHQ.com reserves the right to charge for invoicing. Outstanding unpaid balances shall incur late payment interest, chargeable at the court nominated rate of 8% per annum from the due date until the date of actual payment.

  1. Preconditions for Agreements with MediaHQ.com

A precondition for agreements with MediaHQ.com is that you have been deemed to be credit-worthy. You agree that MediaHQ.com will be entitled to make enquiries about your credit record.

You must co-operate actively in assisting MediaHQ.com to obtain a credit reference so as to satisfy this condition. Failure to obtain a satisfactory credit reference within two weeks of application may result in MediaHQ.com refusing access or, where appropriate, terminating access.

MediaHQ.com shall communicated to its prospective clients the prices for services provided by MediaHQ.com by publishing the same on its Website.  An offer by the client to purchase services by confirmation of an order through the Website of MediaHQ.com shall bind the client.  On receipt of an order MediaHQ.com will issue an invoice for the appropriate fee and the issue of such an invoice confirms the existence of the Contract between the parties and such Contract shall be governed by these conditions.

13 Commencement

This Agreement shall be deemed to commence with effect from the date the Customer first uses MediaHQ.com services and shall continue, subject to these conditions, until the close of business on the first anniversary of the date of this agreement and thereafter until terminated by either party upon 90 days written notice to the other.


14.1 MediaHQ.com, in exchange for a completed Order Form shall provide the the MediaFlash online newsletter, the media jobs and CV search facility, the MediaHQ online media directory and press release distribution service and all and any other services provided by MediaHQ.com.


14.2 In the event of any invoice issued by MediaHQ.com remaining unpaid for a period of 30 days after issue, MediaHQ.com may unlilaterally decide to terminate this contract and cease supplying the services.

14.3 The customer acknowledges that they can only use Mediahq.com in accordance with the Terms of Service set out at www.MediaHQ.com and which they accept on logging into www.mediahq.com.

The customer acknowledges that they can only use the Mediahq.com services for themselves and their usage is governed by a single user license.

The customer acknowledge that MediaHQ.com will be monitoring the use of its service and will terminate the contract and suspend service if they allow the service to be used by more than my licensed number of users.

The customer acknowledges that they are not permitted to use their MediaHQ.com log in details for the benefit of another member of the communications or marketing staff at their organisation. This means the customer cannot issue press releases with another persons contact details, or that they are not dealing with directly, or working on directly themselves.

The customer also acknowledges that any sharing of log in details with non-authorised users, or using log-in details for the direct benefit of other members of the marketing, or communications teams, will breach the data protection policy and terms of service of MediaHQ.com and will immediately terminate the contract and suspend the service without refund.

14.4 The customer acknowledges that MediaHQ.com retains copyright over the information as presented and retains intellectual property in relation to the site design, which cannot be copied by the customer.

14.5 The customer takes responsibility for the use of the database and they purchase the product and service from MediaHQ.com. The customer indemnifies MediaHQ.com from and against all claims howsoever arising as a result of the customer’s unlawful or negligent use of the database and information provided.  The customer further indemnifies MediaHQ.com from and against all claims by the Data Protection Commissioner.


14.6 MediaHQ and Singlesend.mediahq.com are online services designed to send the standard form of communication to media outlets known as media or press releases.

14.7 The customer accepts that MediaHQ.com has the right to suspend indefinitely, without refund, any MediaHQ, Galzacs.com, Singlesend.mediahq.com account, if it deems that either service has been used to send illegal, or inappropriate messages to the media, or messages that are deemed as spam, and not legitimate media or press releases.

14.8 The customer acknowledges that they have read the MediaHQ.com Privacy Statement and confirms their acceptance of the terms and conditions therein.

14.9 The customer agrees to enter into a Formal Contract for services with MediaHQ.com and to execute such a Formal Contract as soon as is practicable after being supplied with a contract for services by MediaHQ.com.

14.10 By registering an account with MediaHQ.com, Galzacs.com or singlesend.mediahq.com you agree that your account and any information associated can be shared across all 3 websites.

14.11  Course and Conference Cancellation Policy

Cancellations must be made 21 days prior the course and an admin fee of €75 + VAT  will be  charged for all  cancellations, to be deducted from any refund or invoice. No cancellations can be made within 20 days of the course but a replacement delegate can be nominated. No delegate is permitted to attend without prior payment being made. Bookings are not confirmed until payment is received.

  1. Governing Law and Disputes

These general conditions shall be governed and construed in accordance with the law.

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